Whether you work in utilities, construction, or a similar field that revolves around high-investment projects, chances are good that you rely on inspections to ensure that your work meets your standards of quality and clears the bar for any applicable safety regulations.
Because the world operates at a faster pace than it used to, sending field agents out to a site with pen and paper for inspections simply does not cut it. You need an inspection management app that will allow you to make informed choices as soon as possible.
Not just any app will suffice, though. You need field inspection software that can overcome the challenges faced by digitizing inspection processes while wholly eliminating the drawbacks that come with analog, pen-and-paper field work.
The new TEAM IM Inspection Management platform addresses common concerns such as connectivity problems, data collection, and approval processes through common sense functionalities such as GPS tracking, offline operation capability, and e-signature tools.
Quality field operations require quality tools. So, let’s look at how Inspection Management can streamline your processes and keep your organization at the forefront of your industry.
By exploring some of the key features of this new Inspection Management tool, we can see how it can be utilized to optimize your processes and give your inspectors the tools they need to overcome the pitfalls of analog inspection surveys.
One of the greatest benefits of utilizing a mobile inspection app is the ability to standardize the survey forms your field agents use. You can build out digital surveys that include everything required to meet compliance guidelines while including space for your inspectors to add pictures or videos of problem areas.
Having templates that your team members can pull up that are specific to an inspection type means that they won’t get caught out in the field with the wrong paperwork for the job. It also allows your inspectors to give as much context as needed for any issue they find without worrying about running out of room on a page.
One of the biggest concerns that gets expressed about a digital remote inspection solution is that the sites being inspected may not be in an area that allows your field agents to be online and pull up the correct template for the job at hand.
TEAM IM made offline data synchronization a priority when developing Inspection Management. Your inspectors can fill out their surveys using their mobile devices — including taking pictures and videos — and their data will automatically sync as soon as your inspector gets back to an area with internet connectivity.
Because this new Inspection Management app allows for full offline functionality, you don’t need to worry about information getting lost in the transition from online to offline and back. Your data from your inspections stays intact no matter if your mobile device has service or not.
One of the most interesting features that Inspection Management brings to the table is GPS-enabled inspections. You would think that would not be terribly helpful because you know where your inspectors are going to be working — but it can actually be a great help.
When inspecting a large site, being able to automatically add GPS information to each entry in a survey allows the team that will be resolving any issues discovered during the inspection process to know exactly where they need to go.
Additionally, if the same issue is present in multiple locations, having each instance of the problem marked with GPS coordinates ensures that none of those issues get skipped. The group tasked with resolving the issues that your inspection pointed out can mark each location complete as they go.
Incorporating GPS functionality into your inspection management app gives your entire organization an added layer of information. The more information your team has, the more effectively they can address the issues that your inspectors turn up.
One of the most important ways inspection management systems can streamline your workflows and processes is by incorporating e-signature technology. The advantages e-signatures provide over pen-and-paper are numerous and invaluable.
A paperless inspection process with e-signatures incorporated into that process speeds up the response time to resolve issues that an inspection uncovered. Decision makers can get notified as soon as a completed inspection has been signed so they get the information they need to respond faster than an analog process could ever provide.
The recommended resolutions to the issues that arose during inspection can then be implemented quickly — with any necessary changes in budget for the uncovered tasks getting signed and completed electronically as well.
E-signatures also improve accountability for your inspection team. If they sign off on completing an aspect of an inspection that a regulatory inspector notes has not been resolved, you know who is responsible for the mistake and can take steps to re-train and improve your inspector’s performance.
Streamlining your processes is not just about smoothing out the ways in which your inspectors carry out their tasks in the field. It is also about making the use of data gleaned from inspections simple to access and put to effective use.
Inspection Management is built ready for CRM, SCM, ERP system integration. Its API design is versatile and the experts at TEAM IM know exactly what to do to integrate with your existing enterprise content management system or any other vital platform. Taking advantage of this integration functionality will allow you to pull information from field observations as soon as they sync with your system — including images and pictures from the field.
The information from your field operations can be set to sync automatically with, for example, your CRM. That way, your service reps will have up-to-the-minute-accurate information at their fingertips that they can then use to keep your client-base appraised and confident in their project’s progress.
With the ease of access granted by technology today, paper is expendable. Tablet-based inspections, or inspections using any mobile device of your choosing, can take place anywhere paper could be used without dragging down your processes with the wait times that inherently come with the use of paper.
Inspection process optimization demands the use of a more streamlined system. Using Inspection Management software allows your inspectors to work off standardized templates depending on the type of inspection they are doing, allows the data they find to sync up with your systems automatically, and allows for decisions to be made and authorized right away with e-signatures.
The new Inspection Management app that TEAM IM is launching also allows for customization. You can tailor your interface and licensing to fit your organization. That means the presence of branding, licensing agreements that take the size of your workforce into account, and an interface that can be set to light or dark modes and adjusted for the best usage by individual team members — there is no one-size-fits-all design in this product.
And just as you can establish different templates for different jobs, you can customize your interface to fit your industry. You get all the power of streamlined processes with all the customization that will make your software intuitive and easy to use.
When you make the wise decision to use data integration solutions to improve the efficiency of your inspections, how do you ensure that the implementation runs smoothly for you? The first step is to reach out to TEAM IM.
By working with you, TEAM IM can help your inspectors and administrators map out your processes, take note of your existing technology stack, and identify areas that will be improved by Inspection Management.
Once a plan of action has been devised and the specific features you need in the first round of installation are outlined — this might be a feature such as role-based user access — TEAM IM can get down to business.
TEAM IM will keep your workforce updated and run meetings and webinars to help everyone get acclimated and familiar with the new team collaboration software for your inspections. TEAM IM specializes in this kind of smooth, timely, and professional upgrading process. Don’t be surprised if your upgrade is done on-time and under budget.
The only thing you have to wait for is for the Inspection Management app to launch. And that will be happening very soon.
When Inspection Management launches, you will be able to give everyone in your organization a wide range of benefits to help improve not just their work in the field but how they work in the field. Those benefits include the following:
The benefits of the new Inspection Management app TEAM IM is launching vastly outweigh the risks and inefficiencies of pen-and-paper inspection processes and workflows. It allows your inspectors to get you more detailed information faster than you ever could have gotten it before.
The inspection app customization features ensure that your field agents can utilize this tool in a way that augments their style of inspection, uses light/dark modes to make readouts easy to see no matter the light level, and more — all while maintaining your branding.
And by working with TEAM IM to set up a smooth implementation process, you can avoid the growing pains that can come with upgrading to a new system. TEAM IM will also help you avoid potential pitfalls such as inspection feedback loops.
By launching this new Inspection Management app, TEAM IM is giving your organization the opportunity to improve your inspection processes, speed up your analysis of inspection data, and eliminate wasteful time sucks like delivery times on completed inspection paperwork.
Reach out to TEAM IM today to see how your inspection processes could benefit from Inspection Management today — you won’t believe how much your field services can improve.
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