In the modern world, there is, perhaps, no more valuable resource than information. Having data that provides more actionable insights than your competitors. Not to mention that the more you know about individual customers, the better you can design your operations to ensure repeat business.
But with the importance of information comes the necessity of securing that information. Secure document processing must be treated as a top priority to maintain compliance with industry regulators, protect your own proprietary information, and keep your customer base safe from data breaches.
ABBYY Vantage has grown to become a major part of many organizations’ intelligent document processing systems. And while it contributes to streamlining and automating many workflows and processes related to your documents, the ways in which ABBYY Vantage security features can bolster your content protection protocols should not be ignored.
So what does ABBYY Vantage add to your document security infrastructure? And what benefits could you see by making Vantage a part of your enterprise document processing system?
Understanding Vantage’s primary functionalities can help shed light on how it helps facilitate secure document processing. ABBYY has been a big name in the document management world for a while, and Vantage is the result of years of product development.
ABBYY Vantage is an automation tool that identifies the type of document that requires processing, then applies a preprogrammed skill that has been designed for that kind of document, and moves the appropriate information from that document to the correct applications and workflows.
Because Vantage uses Natural Language Processing (NLP) and Optical Character Recognition (OCR), it is able to identify and extract information from any kind of document — structured, unstructured, or semi-structured. Whether a document is hand-written or typed, ABBYY Vantage can process it.
When looking at how ABBYY Vantage works as part of a secure document processing system, the skills that are central to Vantage’s operations are the key. The Vantage Marketplace has over 150 pre-made skills that you can choose from. But if you need something more specialized than the skills on the Marketplace, Vantage allows you to develop your own skills through a no-code/low-code process.
By implementing skills that facilitate secure and compliant data extraction, you can strengthen nearly every aspect of your data security protocols. So what does that look like?
There are a few document processing security functions that ABBYY Vantage offers as baseline features. No matter your primary intelligent content management system, these functions will typically be available in skills you can access out of the box.
These are functions like end-to-end encryption. Vantage can extract information from documents within your architecture — meaning you don’t need to de-encrypt information for Vantage and then re-encrypt it after it has been moved along in your process.
That is a more general data privacy function. There are also more specific steps you can take to protect your information using Vantage.
Enterprise document protection isn’t just about keeping your information away from outside eyes. Not everyone in a company is going to have clearance to look at every piece of information you have on file — for example, your sales team should not have access to the HR files of everyone else in your organization.
When Vantage identifies a document, the skill that is used to process that document will factor in access permission into where the data is sorted. This is how Vantage can slot into a Roles Based Access Control (R-BAC) system.
ABBYY Vantage also slots into systems that require multi-factor authentication or Single-Sign-On access. It’s all a matter of factoring in your security protocols into your API and into the skills you use when processing documents with Vantage.
Many industries have very specific compliance laws that inform the level of security they must run their data through. Financial services, the healthcare industry, and education are only some of the industries that have legal frameworks surrounding the information they access.
If you do any business with organizations based in or closely tied to the European Union, you need to maintain GDPR compliance. The General Data Protection Regulation (GDPR) covers personal information protection standards.
ABBYY Vantage fits into the GDPR rules regarding data processors. It helps fulfill the requirements for limiting the use of data to the functions for which it is meant (by extracting data and sorting it into specific workflows) while maintaining the integrity and confidentiality of that data.
HIPAA protected documentation makes up the majority of documents utilized in the healthcare industry. It was established in 1996 to codify definitions of personal information and to detail who could access that information. As technology improves, HIPAA provides the backbone for further regulations.
ABBYY Vantage can recognize confidential information in a document and, utilizing the skills associated with that kind of information, direct the data to the proper areas. This means that only those who meet HIPAA specifications can view the information that has passed through Vantage.
While ABBYY Vantage has continuous learning capabilities, it still has to do what the skills you have given it say. So if you utilize a skill that factors in FINRA regulations for a financial service, Vantage will follow those regulations. And it will get progressively more efficient at recognizing and implementing those regulations the more you use it.
Something that most regulatory laws from the GDPR to HIPAA and more require that private information is not kept any longer than necessary in a data processor. ABBYY Vantage is designed to comply with those regulations.
When you enter a document, the secure OCR converts information into data objects. Those objects are sent through to your workflows. But to keep an auditable trail of information in the case of an error, that data is stored for 14 days.
ABBYY’s data storage is physically located in Virginia, the Netherlands, and New South Wales. Data is processed in those locations, stored for two weeks (one month in the case of technical logs) and then purged.
Document retention compliance is a key part of many regulatory laws, so ABBYY takes it very seriously. As a precaution to keep data safe, ABBYY monitors cloud operations around its data centers 24/7.
To ensure you have a smooth integration of ABBYY Vantage into your intelligent document processing system, bringing experts to the table is a wise move. TEAM IM has experience with all manner of content management platforms from Oracle to Microsoft to M-Files and more.
TEAM IM also partners with ABBYY and eSignature platforms like DropBox Sign to provide secure document processing from the start to the finish of a document’s lifecycle. Whether you need a custom API or need tips on developing Vantage skills for your organization, TEAM IM has the knowledge to help you.
ABBYY Vantage is SOC 2 Type II certified. It offers secure cloud document processing while providing your team with helpful automation of potentially time-consuming data management tasks.
Its data processing functions meet the standards of the most stringent information privacy laws on the planet. It can operate with encrypted data. It can auto redact. It fits into R-BAC, single sign on, and multi-factor authentication processes.
All this is to say that ABBYY Vantage can be a valuable part of your information security protocols. If you want to improve your secure document processing, incorporating Vantage into your technology stack is highly recommended.
If you aren’t sure where to start, reach out to the experts at TEAM IM and work together toward a more secure operation.
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