Investment Advisory Firm Case Study

Large scale Content Migration to SharePoint.

 

Highlights

  • The Investment Advisory Firm selected SharePoint as their strategic Content and Document Management platform and requested assistance migrating content from M-Files to SharePoint.
  • Due to the large volume of documents and the structure of content objects in M-Files, the migration was not a simple copy operation from one repository to another.  The firm selected a Migration Accelerator tool which enabled connectivity between M-Files and SharePoint. The tool, and TEAMs guidance, enabled moving the files, and mapping the metadata, including permissions. 
  • Being relatively new to SharePoint, the Firm also requested advice on how best to structure the files within SharePoint sites and libraries as well as managing metadata and permissions.
  • TEAM IM’s expertise with content migration, automation, and both M-Files and SharePoint platforms was leveraged for an efficient migration.
  • The scope of the project also included advisory services on leveraging the M365 platform to maximize business value, including Copilot, SharePoint Premium, and Purview.

Customer Background

This Investment Advisory Firm uses innovation and iterative research to create synergistic, profitable relationships with their investors. The Firm leverages their global research to underwrite investments and construct robust portfolios.

Over time, the core team at the Firm realized that their usage of M-Files Cloud could not keep up with the demands their activities were generating. Microsoft SharePoint better suited their needs and could more efficiently facilitate continued growth—but they needed assistance moving approximately 7.5 TB of objects and data they had developed.

 

Project Highlights

  • Upgraded and migrated M-Files Cloud to M-Files On-premises
  • Reviewed and updated vault configurations using industry best practices
  • Upgraded and refreshed Development Test Environments
  • Providing ongoing Enhanced Support

Software Involved

  • M-Files Online (Cloud)
  • M-Files On-Premise

Value to the Customer

  • Better management of valuable content and improved collaboration
  • Improved control of the M-Files platform
  • Support service leaves Regency resources to focus on core business

Inbound Marketing

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How TEAM IM Contributed

The Investment Advisory Firm recognized that in order to migrate everything without causing major issues for their day-to-day operations, they would need to work with someone with a deep understanding of both M-Files and SharePoint.

This is where TEAM IM was brought into the workstream. TEAM IM’s experts have achieved Gold status as partners with both M-Files and Microsoft, allowing us to seamlessly migrate between platforms with the deep-rooted knowledge of both. Additionally, Content Migration Suite PQM-EC1, which was used to migrate the firm's data, was used to quickly and efficiently migrate across systems with ease of mind.

The primary objective was to migrate approximately 7.5TB (across 1.2 million objects) of data from M-Files to SharePoint. The migration went smoothly, coming in under budget. Because there was spare budget available, the Firm deepened its partnership with TEAM IM by opting to increase the scope of the project.

This meant inviting TEAM IM to provide workshops and informative discussion sessions on a variety of topics, including instructions and recommendations on SharePoint for optimal usage, information architecture, and future support tools like Microsoft Copilot, SharePoint Premium, sensitivity labels, and custom site searches.

 

“Working with this particular customer was a true pleasure. Not only was the whole team great to work with, it was especially rewarding to be able to expand our scope and provide additional value. I'm thrilled to see them utilizing the capabilities of their chosen platform!"

Nicole Lunberg
Delivery Lead at TEAM IM | M-Files to SharePoint Migration

Value Added

  • Migration of 7.5 TB of data from M-Files to SharePoint was expedited via a proprietary Migration Accelerator tool.
  • Workshops detailing best practices and in-depth understanding of SharePoint architecture were held to ensure the customer hit the ground running with their chosen content platform.
  • Additional workshops on supporting features and add-ons to expand the capabilities of SharePoint.

Software and Cloud Services Used

  • M-Files Cloud
  • Microsoft SharePoint
  • Migration Accelerator Tool
  • SharePoint Premium
  • M365 Copilot
  • Microsoft Purview

 

Talk with the expert

“TEAM IM’s M-Connect enabled us to securely streamline documentation exchange between HHB and its clients,”

Jim Himmelwright,
CPA